Browse other blogs
Fixing Document Chaos — Bringing Version Control to Solar Construction
On most solar projects, documents move faster than construction.
New IFCs, revised layouts, updated permits, method statements, RFIs — every week brings a flood of updates.
Yet many EPC teams still receive documents through:
📧 Email
📁 Shared folders
📄 PDFs printed and pinned in site offices
🟡 Older revisions lurking in someone’s Downloads folder
It’s no surprise that construction sometimes proceeds on outdated drawings, resulting in rework, delays, and avoidable errors.
The Problem: No Single Source of Truth
When design documents aren’t centralized, teams run into:
Crews building from obsolete IFCs
OEs and EPCs using different versions of the same drawing
Permits and transmittals scattered across inboxes
No audit trail to track who approved what, and when
Solar construction moves fast — but document control often lags far behind.
How TaskMapper’s DMS Solves This
1. Structured Version Control for All IFCs & Design Docs
Every document enters through a controlled workflow.
New revisions supersede old ones automatically.
Field teams only see the latest, most accurate version.
2. Permits, RFIs, Transmittals — All Tracked & Approved Digitally
Configurable workflows ensure approvals are logged, versioned, and time-stamped.
No construction begins without the right documents.
3. Documents Linked Directly to the Digital Twin
Tracker IFCs link to tracker rows.
Civil drawings link to civil features.
Safety docs link to site zones.
Context replaces confusion.
4. Field Crews Always Build from the Right Revision
The system eliminates the risk of working off the wrong drawings — one of the biggest sources of rework. We also have built-in integration with Sharepoint, ensuring external participants are also kept updated of version changes made on Taskmapper.
Why This Matters
Document management isn’t admin work — it’s quality control. By solving document chaos at the source, teams reduce rework, stay aligned, and build more efficiently.
Part 2 next week will dive into auto-generated ITPs/ITCs, QC records, and how the handover binder builds itself.
If you want a construction site where document management is a breeze rather than a chore, this is how you get there - book a demo to find out more.
