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TaskMapper identifies and meets the diverse needs of solar PV stakeholders

The solar PV project lifecycle involves multiple stakeholders, and accurately meeting their needs significantly increases the value derived from the asset.

The 25+ year lifecycle of a solar photovoltaic (PV) asset involves multiple stakeholders. From conception to operation, this includes project owners, developers, architects, engineering, procurement, and construction (EPC) teams, operations and maintenance (O&M) teams, independent engineers, and asset managers. Each stakeholder plays a crucial role in different phases of the project lifecycle. Accurately identifying and meeting their needs can significantly increase the value derived from the asset by keeping costs down, boosting productivity, and improving on-time performance to deliver a lower levelized cost of energy (LCoE) for solar projects.

TaskMapper, a unified platform for solar projects

TaskMapper is an end-to-end solution for solar PV asset management. From development to construction, commissioning, and operations, the platform simplifies access to information, eases collaboration, and facilitates quick handovers between teams and project phases. It enables project stakeholders to communicate effectively and solve problems quickly by bringing them together on a single platform.

To achieve this, TaskMapper uses system models—digitized single-line diagrams (SLDs)—to create digital twins or online representations of the physical components on the platform. Custom system models help associate onsite tasks and component records with their digital counterparts to build an online system of records that simplifies work management, handovers between teams, commissioning and handover/takeover (HOTO) processes, and operations and maintenance. Users can click on a computer-aided design (CAD) element and instantly access important details, including component information, warranties, maintenance updates, linkages, hierarchies, and more.

Designed from the ground up to digitize data, automate and optimize processes, and simplify project management for solar PV projects TaskMapper helps accelerate installations and streamline maintenance and operations. The app is accessed through geographic information system (GIS)-powered, user-friendly web and mobile interfaces. Users can customize their views, track key metrics, and gain insights at every project stage.

The comprehensive oversight users gain simplifies project scheduling, as-built tracking, and onsite work management. It enables informed decision-making with contextual, real-time collaboration to manage drawings, supplies, quality, progress, delays, budget, delivery, specifications, productivity, and more.

For various solar PV stakeholders, TaskMapper offers distinct advantages:

Owners/ Developer

Needs: Site assessment and selection management, project development, remote oversight, construction management, real-time reporting, accurate as-built capture, seamless handover for enhanced operations and maintenance, centralized documentation

Solar asset owners and developers initiate projects, acquire land, and secure permits and financing. They select sites, conduct feasibility studies, and ensure legal and regulatory compliance. Developers oversee design, engineering, and procurement while focusing on cost-effectiveness and efficiency. Owners ensure the construction process aligns with their vision and goals. Post-construction, they monitor operations, conduct maintenance, and manage the financial aspects. Owners and developers aim to maximize energy production, profitability, and long-term sustainability.

TaskMapper offers solar asset owners and developers a comprehensive solution for streamlined asset lifecycle management. With this platform, owners gain a holistic view of all their projects, enabling them to configure dashboards and access key metrics efficiently. Automation of review processes and centralized data sharing enhance transparency while minimizing project delivery risks.

One of the platform's core advantages is the digitization of essential records, including land studies, permits, and licenses. Users can conveniently view S-curves to track project progress and securely share vital data for seamless handovers between different asset lifecycle stages. TaskMapper enables asset owners to enhance operational efficiency with integrated project views, facilitating a smooth transition into long-term maintenance and operations.

Remote asset monitoring eliminates the need for frequent site visits, allowing owners to assess plan deviations, inspection records, and key metrics such as system uptime and maintenance costs on-demand, optimizing overall performance.

TaskMapper's ability to import and layer GIS data, CAD drawings, and dronescan inputs simplifies site assessment and approval. The platform generates digital surface and terrain models (DSM/DTM), aiding in risk assessment, cut and fill estimations, and optimal solar panel orientation for efficient energy production.

Furthermore, TaskMapper centralizes land records, contracts, and design options, streamlining downstream activities. Custom form templates and automated workflows expedite permitting processes, and the map-based task overlay facilitates progress tracking and proactive issue resolution.

The platform promotes real-time collaboration among engineering, land, and construction teams, making TaskMapper a valuable resource for solar asset owners and developers.

For various solar PV stakeholders, TaskMapper offers distinct advantages:

Owners/ Developer

The platform promotes real-time collaboration among engineering, land, and construction teams, making TaskMapper a valuable resource for solar asset owners and developers.

Monitor and manage the construction and operations of your solar PV assets from a single platform

EPCs

Needs: Project management; milestone tracking; on-time delivery; inventory, work, and document management; quality and cost control; daily reporting; punchlist management; smooth HOTO

EPC companies oversee solar project design and construction, ensuring maximum energy production while maintaining safety and environmental standards. EPCs conduct site feasibility studies, source materials and equipment, negotiate contracts and manage subcontractors, maintain quality control, integrate critical components like solar panels and inverters, conduct performance tests, and oversee commissioning.

EPCs can use TaskMapper to import project schedules from their project management systems (PMS). While centralizing work managemen, this enables the sharing of work breakdowns with teams, enhanced communication and collaboration, and reduced licensing overhead. Schedules can be connected with CAD, inventory, and onsite tasks to visualize and manage the scope of work and dependencies.

All construction monitoring and management data is gathered, organized, and analyzed on the platform. This enables EPCs to track and audit progress and status with automated daily reports, custom dashboards, map-based work progress visualization using dronescans, and insights from data analytics. Comprehensive digital documentation from the outset, combined with centralized punchlists and workflows to close pending action items, helps streamline handover to the operations team at commissioning.

Contractors

Needs: Work management, first-time right installation, process efficiency, access to relevant files and information, daily reporting reporting, access to project schedules and work breakdowns to align to inventory, field mobility app

General contractors play a crucial role in orchestrating the construction process efficiently and successfully, from start to finish. Their responsibilities encompass project coordination, scheduling, resource allocation, quality control, safety adherence, budget management, subcontractor oversight, permitting, site logistics, client communication, risk mitigation, and comprehensive documentation.

Contractors can streamline their project management with TaskMapper, ensuring seamless work and milestone tracking with zero delays. They can access a centralized schedule to view and track work breakdowns, align schedules with inventory, and get oversight to keep deliveries on track. They can also create construction workflows on the app’s map interface to automate reporting.

The map-powered mobile app enables real-time coordination with field crews, who can access geo-located tasks and report progress in real-time. The app functions even in offline mode and syncs when reconnected, ensuring data integrity.

EPCs

Needs: Project management; milestone tracking; on-time delivery; inventory, work, and document management; quality and cost control; daily reporting; punchlist management; smooth HOTO

Contractors

Import project schedules to centralize project management, share work breakdowns with teams, track dependencies, and enhance collaboration

Independent Engineers

Needs: Project oversight, quality control, compliance tracking, progress reporting, testing and commissioning, documentation, and HOTO

Independent or owner's engineers safeguard the owner's interests and ensure the successful construction and commissioning of a solar power project. Their responsibilities include overseeing the solar power plant construction and ensuring compliance with regulations, quality standards, and environmental requirements. Responsibilities encompass monitoring progress, managing contracts, risk assessment, and meticulous documentation. They oversee testing, commissioning, and safety protocols, guaranteeing the powerplant's readiness for operations.

Independent engineers can leverage TaskMapper for efficient project management. Automated updates and daily reports facilitate progress tracking and productivity monitoring, helping to prevent costly delays and rework. TaskMapper simplifies collaboration by ensuring all necessary information is readily available, enabling independent engineers to effectively oversee work breakdowns and consistently meet project deadlines.

This platform allows for efficient management of inspections and walkthroughs. Users can monitor work progress against a centralized plan, coordinate site visits and inspections, report issues, track progress or delays, and collaborate to ensure adherence to expected quality and safety standards.

Independent Engineers

Needs: Project oversight, quality control, compliance tracking, progress reporting, testing and commissioning, documentation, and HOTO

Automate processes by defining workflows, centralize and securely access project documentation, and automate progress reporting

O&M Teams

Needs: Asset-centric knowledge, scheduled preventive maintenance,corrective maintenance, routine inspections, defect detection and remediation, reporting, documentation, spare parts management, warranty claims management, field team efficiency

The O&M service provider ensures the solar power plant operates efficiently, safely, and in compliance with regulations while maximizing energy production and profitability. They oversee equipment installation and commissioning, train on-site personnel, manage spare parts inventory, perform routine inspections, and conduct preventive maintenance at solar powerplants. They continuously monitor performance and analyze data to optimize energy output and reduce operational costs. They strive to minimize downtime and increase safety and compliance adherence through record-keeping, emergency response preparedness, and regular reporting.

TaskMapper centralizes asset documents and data, simplifying takeovers for O&M teams. With access to integrated data, O&M teams can streamline maintenance processes by efficiently identifying, tracking, and prioritizing defects while also automating and monitoring remediation tasks and workflows. The platform provides contextual chat to facilitate team collaboration and offers custom dashboards for tracking progress and updates. With comprehensive visibility and tracking, O&M teams can choose the most suitable maintenance approaches, eliminating inconsistencies in troubleshooting and optimization.

TaskMapper’s map-based app interface enables technicians to easily locate tasks on the site, access relevant information, complete assignments, and create updates from the field using their mobile devices. Tasks can be automatically assigned with detailed checklists and forms to standardize processes and structure data capture from the field. Teams can access and manage warranty information and claims.

Streamline O&M work management with prioritized defects on a map and integrated remediation tasks

The complex solar PV project lifecycle thrives on collaboration among stakeholders. Developers lay the groundwork, EPCs ensure construction excellence, asset managers secure long-term viability, and O&M teams sustain efficiency. TaskMapper collectively fulfills the diverse management and monitoring needs of these stakeholders and enables the foundation of innovative solar PV sites.

To know how SenseHawk's TaskMapper platform can deliver next-gen construction and operations monitoring and management to connect your teams, drive efficiency improvements, and optimize processes, drop an email to contact@sensehawk.com.